When people leave, what they knew stays.
Every departure drains institutional knowledge — unspoken processes, historical customer context, and key decisions. Kinalys captures that intelligence systematically.
The Cost of Starting from a Blank Page
When an employee departs, their email archive becomes an opaque graveyard and their unwritten process wisdom disappears entirely. Their successor spends 3 to 6 months piecing together what worked, who to contact, and why decisions were made.
Kinalys turns operational history into an institutional asset that outlasts individual tenure.
Tier 1 — Role Intelligence Brief
Generated automatically the moment an exit date is recorded in Kinalys. The brief compiles the departing person's active goals, historical KPIs, structured 1-on-1 discussion history, completed learning curriculum, and organizational role context.
Privacy by Design
Manager-only private notes and confidential performance flags are strictly excluded from the brief by design. Only shared operational context transitions to the successor.
Available to the successor from day one, reducing ramp-up time from quarters to weeks.
Tier 2 — Communication Import & AI Distillation
Expanding institutional memory into collaborative workspaces with strict governance controls.
Workspace Communication Import
Connects to Microsoft Teams, Outlook, Google Workspace, and Slack upon departure, triggered solely by HR Admin authorization.
AI Distillation of Open Threads
Distills key operational decisions, primary external contacts, and unresolved project threads into role-accurate job descriptions.
90-Day Raw Data Purge
Raw imported communication logs are automatically deleted after 90 days, retaining only the structured knowledge synthesis.
Future vision: An organisation-wide knowledge layer where teams can ask Org Memory complex operational questions in plain language.
View Full Product Roadmap →Protect your organisation's institutional memory
See how the Role Intelligence Brief works in a live demonstration.